Substitute Reimbursement Information

We typically receive many inquiries from teachers about the substitute reimbursement process when they attend our in person workshops. Often, their financial secretary has questions that they do not know how to answer, so we designed this page to help clearly explain the process. The workshop coordinator can help explain this process, too, so contact either Karen Klaich ( or Juanita Ray ( if you have any further questions.

Substitute Reimbursement Process

Step 1:

Sign up for a workshop and then request a substitute through your county’s process. Inform your financial secretary that there is not a budget code, but that the district will be reimbursed for the substitute after you attend and the substitute reimbursement form is brought back to the district financial officer.

Step 2:

Come to the workshop and sign in. At the end of the day, one person from your district will be asked to take the official substitute reimbursement form which will list all teachers from your district who attended and give it to your district financial officer (not the school). Make sure you fill out the evaluation at the end of the workshop so you can also get renewal credits.

Step 3:

Once the district financial officer receives the form and completes it, the form is then sent back to the workshop coordinator, who then sends it to its final destination at the department of public instruction. From there, DPI will get the reimbursement forms to the school system to pay for your substitute.

If you have further questions and need to contact DPI directly to verify this process, here is the information you will need:

Melissa Dearborn

Allotment Specialist, School Allotments Section

NC Department of Public Instruction

Phone: (919) 807-3737

Fax: (919) 807-3723


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